Office equipment movers for computers and copiers

Who handles each piece of office equipment on moving day

The moving crew handles the physical move; your IT provider handles anything that involves a cable, a login or a network; and your copier dealer decides how the copier is prepared. Writing that division down before the estimate prevents the most common equipment delay, which is a crew standing next to a machine nobody has unplugged.

This page goes deeper on equipment than the main office moving page. Desks and cubicles have their own process on office furniture and cubicle moving.

Preparing computers and monitors before the crew arrives

A computer is ready for the crew when its data is backed up, it is fully shut down and unplugged, and every cable is labeled and bagged with it. The rest of this list makes reconnection faster at the other end.

• Confirm with your IT provider that every workstation and shared drive is backed up, and that the backup is not traveling on the same truck.
• Shut machines down fully rather than leaving them asleep.
• Photograph the back of each tower or docking station so ports can be matched later.
• Label each cable at both ends with the station number, then bag cords and power bricks with their device.
• Tag each tower, monitor and docking station with the destination color and station number.
• Keep original monitor and printer boxes if you still have them; they fit better than a general carton.
• Send laptops, tablets and portable drives home or along with their users rather than on the truck.
• Remove paper from printer trays and secure loose parts such as output trays.

If staff are packing their own desks, give them a clear line: peripherals such as keyboards, mice and headsets go into a labeled box, while towers and monitors are left on the desk for the crew or for Amenity’s packers. Mixing the two leads to monitors packed under binders.

Copiers and large printers start with the lease

Before a copier moves, read the lease or service agreement and call the dealer, because the company that maintains the machine may want its own technician to prepare it for transport. Amenity moves copy machines as part of its office service, but the dealer’s answer sets the order of events.

Questions to ask your copier dealer

• Does our agreement require your technician to prepare the machine before anyone moves it?
• Should toner cartridges or other consumables come out first?
• Will moving the copier ourselves affect service coverage under the agreement?
• Who reconnects it to the network and tests scanning and faxing at the new address?
• Do you need a meter reading or notice of the new address for the lease?

Physical details to bring to the estimate

Copiers are heavy, tall and often wider than they look once a paper deck or finisher is attached. Measure the doorways and hallway turns at the new space, ask the building for the freight elevator’s door size and car depth, and tell the estimator the make and model. That lets Amenity plan the crew size and equipment rather than discovering a tight corner on moving day.

Servers, network gear and phones

Servers, switches, firewalls and phone systems should be powered down and disconnected by your IT provider, who also decides whether they ride on the moving truck or travel separately with IT staff. Amenity can move the hardware, but it does not wire, configure or test it.

• Order connectivity early. Ask your internet provider for its installation lead time at the new address as soon as the lease is signed.
• Have the network room ready first. Racks, power and network wiring at the new space should be finished by your IT provider or contractor before equipment arrives, so the crew can place it in the right room.
• Plan phones and alarms. Desk phones, door access and security systems usually need their own vendors at both addresses.
• Decide what is critical. Anything the business can’t run without for a morning, such as a server or a point-of-sale system, should be on the IT plan with a named person responsible.

A good rule is that equipment the IT provider would be nervous to see on a dolly should be discussed at the estimate, not on the loading dock.

How Amenity packs and loads office electronics

Amenity’s packing specialists, a team separate from the moving crew, use specially sized cartons, padding and blankets, and custom crating for fragile and valuable possessions, and they label every container by contents and destination room. For electronics, that means monitors, printers and peripherals arrive in the right room and in the right box.

On the truck, each local move carries one customer’s goods only, so office equipment is never mixed with another household’s or business’s load. Color-coding carries through to placement: a tower tagged for a green zone station lands at that station, ready for your IT provider to reconnect.

Amenity offers optional liability valuation coverage on items it packs. Ask at the estimate how valuation applies to high-value equipment and get the terms in writing, which the ICC’s tips for hiring a mover also recommend. For delicate pieces such as a glass display or a lab instrument, see fragile item crating, and for the full packing menu see packing services.

Cold weather and electronics on a northern Illinois move

Winter adds two concerns for electronics: wet floors on the way in and condensation when cold equipment meets a warm room. Amenity lays floor runners on snowy and slushy days, and a common precaution is to let equipment that rode in a cold truck reach room temperature before powering it on.

Ask your IT provider how long they want machines to sit before the first boot, and build that into the reconnect schedule. If a cold snap or storm hits the week of the move, Amenity can change dates when weather turns, subject to availability. The guide to moving in a northern Illinois winter covers the rest of the cold-weather planning.

Equipment moves for businesses in and near Yorkville

For a business moving into an existing commercial space in Yorkville, the equipment timeline should follow the city’s permit timeline. The city’s building permit applications page says a new business in an existing commercial space needs a commercial occupancy permit, unless a commercial permit to build or alter the space is already being filed.

Crews leave from Amenity’s warehouse in Plainfield and move office equipment for businesses across Kendall County and nearby towns including Oswego, Montgomery and Plainfield itself. Color-coding, box rental and the planning calendar are covered on business relocation planning, and the week-by-week list is in the office move checklist.

More office & commercial moving services

Office Furniture & Cubicle MovingDesks and cubicles taken apart, moved and rebuiltLearn more →Business Relocation PlanningColor-coding, box rental and a plan built before moving dayLearn more →

Back to Office & Commercial Moving in Yorkville · all moving services

Available across the Yorkville area

• Oswego
• Montgomery
• Plano
• Sugar Grove
• Big Rock
• Plainfield
• Sandwich
• Aurora

Last reviewed November 11, 2026 by the Yorkville Movers team against Amenity Moving & Storage’s published service details and the public sources listed above.